Revisions to section 5.4 based on the December 20, 2002 Partnership Meeting

5.4 Replacing Partnership Members

Circumstances may arise where members of the Partnership resign, or are unable to adequately represent their interests due to lack of attendance.

When a Partnership member representing an organization that has signed the Intergovernmental Agreement resigns the Partnership will defer to that organization to designate a replacement. If no replacement has been designated within two months, a Partnership member will contact the organization to request that the vacant position be filled.

In cases where the Partnership member has been appointed to represent a specific major interest group resigns, the Partnership will work with the major interest group to identify a suitable replacement and then contact the organization(s) that made the appointment to request that a replacement be appointed.

In situations where, due to lack of attendance at the Partnership meetings, the Partnership agrees a particular interest or organization is not being adequately represented, the designated representative of the interest or organization will be contacted by a Partnership member to determine their level of interest in participating on the Partnership. The results of the contact will be reported back to the Partnership for action.

Two months after a request has been made that a position be filled with an active participant the Partnership will follow-up in one or more of the following ways:

A written request that the organization or interest group explain the level of involvement they anticipate having on the Partnership. The level of involvement could include deciding not to participate;

A written request that the vacancy be filled with an active participant;

Written notification that the organization has not fulfilled the Partnerships expectations for involvement and that they are no longer considered to be an active member with an opportunity to influence decisions of the Partnership. The notification will request acknowledgement of this status;

Replacement of the interest group or organization with a different one.

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